Gmail Memory
Gmail Memory lets Hana ingest email context into your organization memory so you can reference important inbox knowledge in chat.
What You Can Do
- Ingest historical Gmail messages that match a filter.
- Auto-track new matching Gmail messages over time.
- Scope ingestion with Gmail query syntax and optional label filters.
- Include supported attachments during ingestion.
- Add use-case instructions to control how Hana should use this memory.
- Enable auto resync for ongoing refresh.
Access and Permissions
- Supported roles: Admin and Domain Owner.
- Gmail OAuth consent is required before creating or syncing Gmail memory.
Create a Gmail Memory Batch
- Open
Hana Dashboard -> Memory -> Gmail Memory. - Click Create Gmail Memory.
- Choose action:
- Track new emails (auto-tracking), or
- Ingest existing emails (historical snapshot).
- Provide filters:
- Gmail query (
from:,subject:,newer_than:, etc.), - Optional label IDs,
- Optional max results,
- Optional attachment ingestion.
- (Optional) Add use-case instructions.
- Submit and monitor ingestion status.
Manage Existing Batches
From row actions, you can:
- View chunks
- Sync manually
- Edit Gmail filters
- Edit title
- Edit use-case instructions
- Enable or disable auto resync
- Abort in-progress ingestion
- Retry failed ingestion
- Delete batch
Auto Resync
When enabled, supported frequency options include:
- 1 day
- 3 days
- 1 week
- 1 month
- 3 months
Example Chat Invocations
@Hana summarize key customer escalations from inbox memory in the last 7 days.
@Hana list action items from finance emails tagged in our Gmail memory.