Skip to main content

Google Doc Memory

Overview​

The Google Doc Memory section in the Hana Control Dashboard allows you to add and manage Google Docs as a source of memory for Hana. This guide explains how to add, manage Google Doc memories.

Accessing Google Doc Memory​

  1. Navigate to the Memory section from the left sidebar.
  2. Click on the Google Doc Memory tab to view all Google Doc memories.

Google Doc memory in Hana

Google Doc Memory Sections​

In the Google Doc Memory tab, you can:

  • View Google Doc Entries : See a list of connected Google Docs with details such as ingestion status, status, creator, and last synced date.

  • Add New Google Doc: Connect a new Google Doc for Hana to process and remember.

  • Sync or Delete Google Doc Entries: Manage existing entries by syncing or removing them as needed.

  • COPY: Copies the Google Doc link, allowing you to view it by pasting the link into a new browser tab.

Adding a New Google Doc​

  • Click the + ADD GOOGLE DOC button.

    adding Google Doc memory in Hana

  • Provide the necessary details, such as the Google Doc URL.

    Google Doc memory popup

  • Click the Submit button.

  • The ingestion status will initially show as IN_PROGRESS, which updates to INGESTED once the processing is complete.

Troubleshooting

When ingesting Google Docs, it's essential to ensure that the account you signed up with Hana (e.g., xyz@hanabitech.com or xyz@gmail.com) has the necessary permissions (View access) to view the document that you are trying to ingest. If the ingestion memory status of google doc memory shows as in progress and then disappears, it might be due to permission issues.

If privacy is not a concern, consider setting the document to "Anyone with the link" can view.

Google Doc memory access permissions for Hana

Syncing a Google Doc​

  • Locate the google doc in the Google Doc memory list.

  • Click the SYNC button to manually update the memory with the latest content from the linked Google Doc.

    Syncing Google Doc memory in Hana

  • The Last Synced At field updates to reflect the latest sync time.

Deleting Google Doc Entries​

  • Use the corresponding Delete option for a specific entry.

  • Deleting removes the selected Google Doc details from Hana's memory.

    Deleting Google Doc memory in Hana